Job Description

Job Information

State of Tennessee Job Information

Opening Date/Time: 08/26/2025 12:00AM Central Time

Closing Date/Time: 09/08/2025 11:59PM Central Time

Salary (Monthly): $4,017.00 - $5,028.00

Salary (Annually): $48,204.00 - $60,336.00

Job Type: Full-Time

City, State Location: Nashville, TN

Department: Correction

Location of position(s): Department of Correction, Lois M. DeBerry Special Needs Facility, Davidson County

Screening : A Motor Vehicle Records screening will be conducted prior to employment. A pre-employment drug screening is required prior to employment. This is an on-site only position. A criminal background check may require information about your criminal history to be considered.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of professional human resources work.

Substitution of Experience for Education: Qualifying full-time professional or paraprofessional human resources experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in human resources or other related acceptable fields may be substituted for the required experience, on a year-for-year basis, to a maximum of one year.

OR One year of professional general human resources experience with the State of Tennessee.

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.

Overview

Under general supervision, performs professional human resources administrative work of average difficulty; and performs related work as required.

Distinguishing Features: This is the working level class in the HR Analyst sub-series. An employee in this class is assigned a variety of professional human resources management duties including internal and external affirmative action; employee relations; managing agency performance evaluation, career counseling, employee feedback and other employee services programs; employee development and training; interviewing; supervising human resources transactions, payroll and benefits sections; monitoring organizational structure and classification; interpreting and enforcing human resources rules, regulations, policies and procedures. This class differs from HR Analyst 1 in that the latter is entry level and HR Analyst 3 performs more difficult work and may supervise others.

Responsibilities

1. Interpreting the Meaning of Information for Others: Interprets a variety of current human resources rules, regulations, policies, procedures, and documentation for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance.
2. Training and Teaching Others: Conducts agency specific and specialized training for agency employees to comply with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures, facilitating change, and improving initiatives.

1. Conducts new employee orientations/on-boarding meetings as required to educate new hires on departmental, state, and federal laws, rules, regulations, guidelines, benefits, processes, and procedures.
2. Prepares training and standard operating procedure documentation to facilitate the work and training of internal business partners.
3. Conducts benefits meetings to educate employees on available benefits and changes to existing benefits.

1. Analyzing Data or Information: Conducts job analyses to identify tasks and competencies related to performance in various classifications.
2. Analyzes processes, policies, and procedures using human resources reporting and documentation to develop recommendations for changes in operations which affect the economy, efficiency and quality of agency operations and services.
3. Determines the appropriateness of salaries for employees using salary surveys and pay plan information to ensure appropriate compensation.
4. Analyzes HR-related investigations, disciplinary actions, separations, and exit interview information to identify trends and inform reporting.
5. Analyzes HR transaction documents and reports for employee appointments, promotions, demotions, reclassifications, flex class changes, separations, terminations, transfers, retirement, and information changes to identify trends and inform reporting.
6. Analyzes leave and attendance documents, overtime reports and payroll, longevity, and performance evaluation processing documents to identify trends and inform reporting.
7. Analyzes survey data to determine relevancy to HR processes and inform reporting.

1. Judging the Qualities of Things, Services, or People: Assesses employee disciplinary and performance evaluation documentation to inform recommendations to management.
2. Assesses candidate applications to determine qualifications and inform decisions on who should be interviewed.

1. Providing Consultation and Advice to Others: Notifies supervisory personnel of possible violations of laws, rules, regulations, guidelines, policies, and procedures; advises internal and external partners on application of laws for HR decision making; assists in investigations; develops questions for positions; makes recommendations for changes; advises peers on procedures.

1. Evaluating Information to Determine Compliance with Standards: Audits HR records and transactions to determine compliance; evaluates time/attendance, pay, hiring decisions, and affirmative action compliance; evaluates background checks and documentation; audits hierarchies and supervisory assignments.

1. Processing Information: Prepares reports; processes leave, payroll, and HR transactions; codes transactions; handles confidential information; prepares letters and notices; maintains records.

1. Resolving Conflicts and Negotiating with Others: Investigates conflicts; negotiates decisions; mediates issues; directs complex conflicts to supervision; maintains productive work environment.

1. Documenting/Recording Information: Documents investigations and transactions; maintains audit trails; stores information securely.

1. Making Decisions and Solving Problems: Resolves benefits and timekeeping issues; determines qualifications for benefits; approves evaluations; sets access levels; resolves simple issues.

1. Thinking Creatively: Develops data tools and processes; integrates laws and policies into procedures; suggests improvements; participates in process improvement sessions.

1. Selling or Influencing Others: Sells benefits and process changes; promotes organization at recruitment events.

1. Interacting With Computers: Uses HR database software and office productivity tools.

1. Coordinating the Work and Activities of Others: Coordinates with HR and agency partners; manages workload and announcements; coordinates meetings and events.

1. Identifying Objects, Actions, and Events: Identifies candidate/employee characteristics for reports; codes transactions; classifies new hires for service credits and status.

1. Monitoring Processes, Materials, or Surroundings: Monitors payroll, timekeeping, requisitions, databases, and supervisory progress; monitors vacancy reports.

1. Communicating with Persons Outside Organization: Testifies in hearings; communicates with outside agencies; answers questions from candidates and the public; coordinates with vendors and external partners; assists candidates with applications.

1. Getting Information: Investigates workplace conflicts; collects information for compliance; researches policies; makes contacts for information.

1. Organizing, Planning, and Prioritizing Work: Incorporates unplanned tasks and prioritizes workload to ensure timely completion.

1. Coaching and Developing Others: Educates candidates on applications; mentors staff.

1. Establishing and Maintaining Interpersonal Relationships: Liaises with HR and agency representatives; maintains professional relationships; networks with partners for coordination.

1. Performing Administrative Activities: Performs HR admin duties; maintains confidential records; enters time data; responds to communications; handles document scanning and forwarding.

1. Communicating with Supervisors, Peers, or Subordinates: Communicates with officials, supervisors, and peers; maintains open dialogue; notifies about events; participates in staff meetings.

1. Developing and Building Teams: Models effective performance and develops trust.

1. Updating and Using Relevant Knowledge: Stays current on laws and best practices; rotates between units; attends trainings.

1. Scheduling Work and Activities: Schedules workload, training, meetings, and assessments; plans staffing and events.

1. Monitoring and Controlling Resources: Manages the distribution of benefits and office resources.

1. Controlling Machines and Processes: Operates office equipment as needed.

Competencies (KSA's)

1. Ethics and Values
2. Integrity and Trust
3. Written Communications
4. Perseverance
5. Customer Focus
6. Informing
7. Problem Solving
8. Organizing
9. Organizational Agility
10. Dealing with Ambiguity
11. Standing Alone

Knowledge:

1. Intermediate knowledge of clerical processes and procedures related to office work
2. Intermediate knowledge of personnel and human resources policies, procedures, and best practices as applied to the public sector
3. Intermediate knowledge of office productivity software including Microsoft Office Suite
4. Intermediate knowledge of law and government as it pertains to human resources work in the public sector
5. Basic knowledge of customer and personal service best practices
6. Basic knowledge of mathematics (arithmetic)

Skills:

1. Intermediate mathematics skills (arithmetic)
2. Intermediate reading comprehension
3. Intermediate speaking skills
4. Intermediate writing skills
5. Intermediate coordination skills
6. Intermediate instructing skills
7. Basic social perceptiveness
8. Basic judgment and decision making
9. Basic systems analysis skills
10. Basic quality control analysis skills
11. Basic time management skills
12. Active learning skills
13. Active listening skills
14. Service orientation skills

Abilities:

1. Intermediate mathematical reasoning ability
2. Intermediate oral comprehension ability
3. Intermediate oral expression ability
4. Intermediate written comprehension ability
5. Intermediate written expression ability
6. Intermediate time sharing ability
7. Category flexibility ability
8. Deductive reasoning ability
9. Inductive reasoning ability
10. Information ordering ability
11. Problem sensitivity ability
12. Speech clarity
13. Speech recognition

Tools & Equipment

1. Personal Computer
2. Telephone
3. Fax Machine
4. Printer
5. Copy Machine
6. Scanner
7. Calculator

Other office related equipment as required.

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